How to Administer an Exam for Scanning

Table of Contents

Designing the Test
Administering the Test
Records of Exams

This document explains how instructors can design, administer and score tests using the [ http://help.unc.edu/?id=5825 ] Exam Scanning Service and [ http://help.unc.edu/?id=1658 ] NCS general purpose answer sheets (also known as Scantron® sheets).

 Designing the Test

The test must be either multiple choice (with a maximum of five choices per question) or true-false. Each test should have no more than 200 Questions.

Create an Answer Key

  • Complete one General Purpose Answer Sheet with the correct answers.

  • Identify the sheet as the answer key by filling in the IDENTIFICATION NUMBER field with nine zeros (0).

  • You can supply a weight for each question along with the answer key. Choose any integer from 1 to 9. (The default weight is 1.)

  • Turn the answer key in on top of the stack of answer sheets.

Note

If you decide to drop a question, leave the corresponding answer blank on the answer key.

 Administering the Test

The sheet has a place for the UNC-Chapel Hill personal ID number. The students must write in their PID number and fill in the corresponding circles on the answer sheet.

Students must mark their answers on the General Purpose Answer Sheet, which is available from the UNC-Chapel Hill Student Stores, at the main check-out counter. Each answer sheet has space for 200 answers. The answer sheets must be kept undamaged, and students must use only a No. 2 pencil, with a good, clean eraser.

It is recommended that you read the following instructions aloud before giving the test:

Read each question and its numbered answers. When you have decided which answer is correct, mark the corresponding space on your answer sheet with a # 2 pencil. Fill in the circle completely, without straying outside the circle. If you change your mind, erase your first mark completely. Do not mark more than one answer for each question; the computer will mark any double answers as wrong. Make no stray marks. Keep the sheets clean and undamaged (for example, never fold). Be certain to enter your PID number correctly.

Handling Answer Sheets

  • Check their answer sheets to be sure they have completed the ID section.

  • Check that the marks are clear, erasures are complete, there are no stray marks, and the sheets are clean and undamaged.

  • Do not use paper clips, rubber bands, or staples to hold the pages together; Instead, store and carry the answer sheets in a box or large envelope. Do not include any pencils, paper clips, staples or stray paper with the forms. Make sure all the forms are turned the same way.

  • If the forms are damaged in any way or incorrectly marked, the computer can (and generally will) give incorrect results.

Submitting the Test for Scoring

  • The sheets need to be brought to the [ http://help.unc.edu/?id=5825 ] Exam Scanning Office in Room 015 of the R.B. House Undergraduate Library (hours are 8:30am to 4:30pm).

  • The instructor must fill out the Exam Scoring Request Form completely .

    Note

    You must specify the name and telephone number of the person responsible for the exams.

  • When you submit the exams for scoring, you will receive a receipt for them (the back of the form, a yellow sheet). You must have this receipt when you pick up the exams and grades.

  • Scoring requires two business days

 Records of Exams

The [ http://help.unc.edu/?id=5825 ] Exam Scanning Office saves the electronic answer sheet data and students reports for two weeks. If you need to keep the exam records longer than that, make arrangements to save the data when you submit the exams for scoring. You can have the records saved to your blank disk, or emailed to you.

Warning

If you think there may have been an error in scoring your exams, please contact [ http://help.unc.edu/?id=5825 ] Exam Scanning Services within two weeks of the time you submitted the exams. We cannot be responsible for correcting errors that are more than two weeks old.

Copyright 2002-2007 The University of North Carolina at Chapel Hill.

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