Table of Contents
The Onyen is what used to be called the ITS UserID. “Onyen” stands for the “Only Name You’ll Ever Need” and will eventually replace all campus login names. ITS grants one Onyen per person for access to a variety of University services. Visit the Onyen web page for further information.
UNC requires that people creating and using an Onyen have an active personal identification (PID) number. The procedure for activating a PID is located at the PID Office. Individuals that are affiliated in one or more of the following categories may obtain an active PID:
- Students enrolled at UNC-CH
- Full-time or Temporary Employees of UNC-CH
- Visiting Scholars
- Distance Learners
- Retired Faculty or Staff
- Contractors working with UNC-CH
- Event Attendees
ITS grants one Onyen per person for access to a variety of University services. Services requiring an Onyen can be accessed with the same Onyen and the same password. This provides greater system security, better performance, and simplifies ITS resource allocations.
Research accounts are reserved for faculty, staff, and graduate students. Undergraduates needing a research account should bring a letter from a sponsoring faculty or staff member to the ITS Postmaster staff, located in the ITS Response Center.
People are expected to follow conventional standards of ethics and polite conduct in their use of the computing resources. It is expected that users will behave responsibly, ethically, and politely, even in the absence of reminders or enforcement.
An Onyen (Only Name You’ll Ever Need) is your user name at The University of North Carolina at Chapel Hill. Information Technology Services (ITS) assigns one Onyen and password per person for access to a variety of University services including the University network, network resources, confidential information, and other services (“Access”). The same Onyen and the same password can be used across multiple platforms and services.
You, as a condition of being given Access, acknowledge and agree that you are solely responsible for:
- The consequences resulting from your use of Access. Including, but not limited to, the content of any information you make available to others as a result; and
- Any activity that can be traced back to your Onyen account or computer.
By creating an Onyen, you further agree:
- To use your Access in a manner consistent with all applicable laws and University policies;
- Not to disrupt the University’s network or network resources, and to report those who do;
- To protect the security of your Onyen password including not sharing your password with others; and
- That information you electronically store utilizing your Access may be reviewed by University officials consistent with the University’s Policy on the Privacy of Electronic Information.
Violation of these terms may result in suspension of your Access and disciplinary action up to and including termination for University employees.
The University of North Carolina at Chapel Hill is not responsible for the content of those who have Access and offers its services without warranty, including, but not limited, to an implied warranty of fitness for a particular purpose.
The following list of prohibitions is meant as a representative sampling and is by no means intended to provide a comprehensive collection of legal, ethical, and University policy violations.
Activities prohibited when using UNC computing and network resources include, but are not limited to:
- Harassment (which is defined in the Campus Honor Code)
- Any commercial or for-profit ventures (such as running a business using your campus web space, email account, or network access)
- Disrupting a system or the network, consuming excessive system or network resources, or preventing authorized access of such resources for use by others;
- Access, attempted or successful, to resources for which you do not have proper authorization
- Distribution of pornography
- Possession, accessing, or distribution of obscene material
- Copyright violation (including possession or distribution of written, graphic, video, music or other media, such as MP3 files, which you are not legally authorized to possess or distribute).
Violations of the above terms of agreement may result in suspension of computing privileges, disciplinary review, termination of employment, and/or legal action. ITS will refer serious violations to the appropriate department for disciplinary action.
If disk space in addition to the amount allotted is needed for University related work, submit an Online Help Request. Include your department and a phone number in the message. See the Data Storage Policy for further information or visit onyen.unc.edu to check your current disk space usage.
An email alias can be easier to remember than a regular email address, and consists of your first and last name separated by an underscore and followed by “@unc.edu”, as in firstname.lastname@example.org. Create, modify or delete aliases on the Onyen Services page at onyen.unc.edu.
Forgotten passwords for Onyens can be reset. See Onyen Password Management for more information. Security precautions require a personal visit and a picture ID. You may also setup the Challenge Response System so that you may reset your own password.
For security purposes, Onyen passwords expire every ninety days. To protect your data it is important that your Onyen password conform to the security requirements listed on the Onyen Password Management page. The HelpSite offers guidelines for choosing a strong password.
Onyens can be renamed for the following reasons:
- Where a legal name change has occurred (marriage, divorce, etc.).
- Where there is an issue of personal security as determined by ITS and, as necessary, the Office of University Counsel.
- Where the Onyen is clearly offensive.
Other requests will be reviewed on a case-by-case basis.
Onyens are deactivated once an individual associated with an Onyen is no longer affiliated with the University.
Onyens and related access to University computing resources for SPA and EPA Non-Faculty Staff and other University affiliates are removed once an individual is no longer employed by or affiliated with the University. For faculty, Onyens and related access to University computing resources are removed within sixty (60) days of the faculty member no longer being employed by the University. The Onyen and related access may be removed on an earlier date based on operational need as determined by the University’s Office of Human Resources (for Non-Faculty Staff), the Office of the Executive Vice Chancellor and Provost (for Faculty), or the ITS Chief Information Security Officer (for any University affiliated individual with an Onyen).
Files associated with an Onyen will be deleted one year from the day the Onyen is deactivated.
For those who have continued affiliation(s) with the University, they should consult the Affiliate web page: http://www.pid.unc.edu/Affiliates.
In keeping with the value of the Onyen to the UNC-Chapel Hill community any suspected compromise of Onyen credentials should be treated as a serious threat to security of UNC-Chapel Hill systems and immediate action must be taken to resolve the compromise and restore integrity of the Onyen authentication. A compromised Onyen account refers to an Onyen account that is known to be, or reasonably suspected of being, used by an unauthorized party. Functionality of any Onyen likely to have been compromised will not be restored until risk associated with any such compromise has been mitigated. UNC-Chapel Hill affiliates agree to cooperate with UNC-Chapel Hill authorities to investigate and resolve issues related to compromise or suspected compromise of any Onyen under their control.
Any suspected Onyen compromise must be reported immediately via 962-HELP. The reporting party should ask that an “Onyen compromise” ticket be created and assigned to ITS Security as a “critical” ticket.
For further information about your Onyen and Password. Please read the Onyen and Password FAQs for more information regarding passwords. If you have further questions, you may reach us at email@example.com or contact 962-HELP.