ITS Onyen Policy

Table of Contents

What is the Onyen?

Affiliation Requirements

Single Onyen Policy

Research Accounts

Ethical Standards

ONYEN® Terms of Agreement

Legal, Ethical, and University Policy Prohibitions

Consequences of Misuse

Additional Disk Space

First_Last Email Aliases

Forgotten Passwords

Password Integrity

Renaming an Onyen

Onyens and Data Expiration

Onyen Compromises

More Information

What is the Onyen?

The Onyen is what used to be called the ITS UserID. “Onyen” stands for the “Only Name You’ll Ever Need” and will eventually replace all campus login names. ITS grants one Onyen per person for access to a variety of University services. Visit the Onyen web page for further information.

Affiliation Requirements

UNC requires that people creating and using an Onyen have an active personal identification (PID) number. The procedure for activating a PID is located at the PID Office. Individuals that are affiliated in one or more of the following categories may obtain an active PID:

  • Students enrolled at UNC-CH
  • Full-time or Temporary Employees of UNC-CH
  • Visiting Scholars
  • Distance Learners
  • Retired Faculty or Staff
  • Contractors working with UNC-CH
  • Event Attendees
  • Volunteers

Single Onyen Policy

ITS grants one Onyen per person for access to a variety of University services. Services requiring an Onyen can be accessed with the same Onyen and the same password. This provides greater system security, better performance, and simplifies ITS resource allocations.

Research Accounts

Research accounts are reserved for faculty, staff, and graduate students. Undergraduates needing a research account should bring a letter from a sponsoring faculty or staff member to the ITS Postmaster staff, located in the ITS Response Center.

Ethical Standards

People are expected to follow conventional standards of ethics and polite conduct in their use of the computing resources. It is expected that users will behave responsibly, ethically, and politely, even in the absence of reminders or enforcement.

ONYEN® Terms of Agreement

An Onyen (Only Name You’ll Ever Need) is your user name at The University of North Carolina at Chapel Hill.  Information Technology Services (ITS) assigns one Onyen and password per person for access to a variety of University services including the University network, network resources, confidential information, and other services (“Access”).  The same Onyen and the same password can be used across multiple platforms and services.

You, as a condition of being given Access, acknowledge and agree that you are solely responsible for:

  • The consequences resulting from your use of Access.  Including, but not limited to,  the content of any information you make available to others as a result; and
  • Any activity that can be traced back to your Onyen account or computer.              

By creating an Onyen, you further agree:

  • To use your Access in a manner consistent with all applicable laws and University policies;
  • Not to disrupt the University’s network or network resources, and to report those who do;
  • To protect the security of your Onyen password including not sharing your password with others; and
  • That information you electronically store utilizing your Access may be reviewed by University officials consistent with the University’s Policy on the Privacy of Electronic Information.

Violation of these terms may result in suspension of your Access and disciplinary action up to and including termination for University employees.

 

The University of North Carolina at Chapel Hill is not responsible for the content of those who have Access and offers its services without warranty, including, but not limited, to an implied warranty of fitness for a particular purpose.

 

Legal, Ethical, and University Policy Prohibitions

The following list of prohibitions is meant as a representative sampling and is by no means intended to provide a comprehensive collection of legal, ethical, and University policy violations.

Activities prohibited when using UNC computing and network resources include, but are not limited to:

  • Harassment (which is defined in the Campus Honor Code)
  • Any commercial or for-profit ventures (such as running a business using your campus web space, email account, or network access)
  • Disrupting a system or the network, consuming excessive system or network resources, or preventing authorized access of such resources for use by others;
  • Access, attempted or successful, to resources for which you do not have proper authorization
  • Distribution of pornography
  • Possession, accessing, or distribution of obscene material
  • Copyright violation (including possession or distribution of written, graphic, video, music or other media, such as MP3 files, which you are not legally authorized to possess or distribute).

Consequences of Misuse

Violations of the above terms of agreement may result in suspension of computing privileges, disciplinary review, termination of employment, and/or legal action. ITS will refer serious violations to the appropriate department for disciplinary action.

Additional Disk Space

If disk space in addition to the amount allotted is needed for University related work, submit an Online Help Request. Include your department and a phone number in the message. See the Data Storage Policy for further information or visit onyen.unc.edu to check your current disk space usage.

First_Last Email Aliases

An email alias can be easier to remember than a regular email address, and consists of your first and last name separated by an underscore and followed by “@unc.edu”, as in john_doe@unc.edu. Create, modify or delete aliases on the Onyen Services page at onyen.unc.edu.

Forgotten Passwords

Forgotten passwords for Onyens can be reset. See Onyen Password Management for more information. Security precautions require a personal visit and a picture ID. You may also setup the Challenge Response System so that you may reset your own password.

Password Integrity

For security purposes, Onyen passwords expire every ninety days. To protect your data it is important that your Onyen password conform to the security requirements listed on the Onyen Password Management page. The HelpSite offers guidelines for choosing a strong password.

Renaming an Onyen

Onyens can be renamed for the following reasons:

  • Where a legal name change has occurred (marriage, divorce, etc.).
  • Where there is an issue of personal security as determined by ITS and, as necessary, the Office of University Counsel.
  • Where the Onyen is clearly offensive.

Other requests will be reviewed on a case-by-case basis.

Onyens will not be renamed due to issues with Spam because this is not an effective deterrent from receiving unsolicited email.

Onyens and Data Expiration

Your Onyen is subject to immediate termination once you are no longer affiliated with the University. Access to your Onyen, files, web pages, and ITS research computing services will be unavailable 60 days after you are deemed officially unaffiliated with the University. Your files will be deleted one year from the day you are deemed officially unaffiliated with the University. You will receive an email message from ITS informing you of these deadlines 30 days after your official separation from the university. The following sample timeline explains the order of events:

  • June 1, 2007 – Official termination with the University.
  • July 1, 2007 – Email message explaining that your account will be terminated.
  • August 1, 2007 – Termination of access to Onyen, files, web pages, and ITS research computing services.
  • June 1, 2008 – Files and data deleted.

Onyen Compromises

In keeping with the value of the Onyen to the UNC-Chapel Hill community any suspected compromise of Onyen credentials should be treated as a serious threat to security of UNC-Chapel Hill systems and immediate action must be taken to resolve the compromise and restore integrity of the Onyen authentication. A compromised Onyen account refers to an Onyen account that is known to be, or reasonably suspected of being, used by an unauthorized party. Functionality of any Onyen likely to have been compromised will not be restored until risk associated with any such compromise has been mitigated. UNC-Chapel Hill affiliates agree to cooperate with UNC-Chapel Hill authorities to investigate and resolve issues related to compromise or suspected compromise of any Onyen under their control.

Any suspected Onyen compromise must be reported immediately via 962-HELP. The reporting party should ask that an “Onyen compromise” ticket be created and assigned to ITS Security as a “critical” ticket.

More Information

For further information about your Onyen, refer to the Onyen FAQs. Please read the Onyen Password FAQs for more information regarding passwords. If you have further questions, you may reach us at security@unc.edu or contact 962-HELP.