Office 365 – What are Permission Levels in Outlook?

Calendar and/or Folder permissions: This type of sharing that allows selected users to view the contents of your calendar or folder, but does not allow other users to send email on your behalf. When setting up permissions, you can determine exactly how much access a user has to your Calendar or Folder. The permissions are predefined by Microsoft but are customizable. See the table below for available Permissions Levels and click on the client name below for screen shots:

Permission Level Definition
Owner: Allows full rights to the mailbox (Calendar or Folder) , including assigning permissions; it is recommended not to assign this role to anyone.
Publishing Editor: Create, read, edit, and delete all items; create subfolders.
Editor: Create, read, edit, and delete all items.
Publishing Author: Create and read items; create subfolders; edit and delete items created by the user.
Author: Create and read items; edit and delete items they’ve created.
Nonediting Author: Create and read items; delete items created by the user.
Reviewer: Read items.
Contributor: Create items.
Free/Busy time, subject, location: View the time, subject, and location of the appointment or meeting on your calendar.
Free/Busy time: Shows only as Free or Busy on your calendar. No details are provided.
None: No permissions are set for the selected user on the specified calendar or folder.

Windows

Outlook 2013 and 2016

Note: Calendar and Folder permissions have separate windows.

Calendar Permissions

Outlook2013-CalendarPermissions

Folder Permissions

Outlook2013-FolderPermissions

Outlook 2010

Mac

Outlook 2016

Note: Calendar and Folder permissions have separate windows.

Calendar Permissions

Folder Permissions

Outlook 2011

Note: Calendar and Folder permissions have separate windows.

Calendar Permissions

Outlook2011-CalendarPermissionsIcon

Outlook2011-CalendarPermissions

Folder Permissions

Outlook2011-FolderPermissionsIcon

Outlook2011-FolderPermissions

 

Don't See Your Question Here?
Check out UNC's Office 365 Migration site. There are a lot of resources to help you become familiar with Office 365.

Check out Microsoft's FAQs for Office 365 (https://support.office.com/). Microsoft also has some great training videos you can watch to become familiar with using Office 365 applications. Please visit the Office Training Center.