Publishing Microsoft PowerPoint

Introduction

Publishing a Microsoft PowerPoint presentation is a relatively simple process that makes the file accessible from any computer with an Internet connection.

You can publish PowerPoint presentation slides as:

  • A PowerPoint presentation file (.ppt)
  • A Web page (.html)
  • Image files (.jpeg, .gif, .png, .tif)

This document will cover the advantages and disadvantages, and outline the process for each method.

Publishing a PowerPoint (.ppt) file

Advantages:

  • By default, files created with PowerPoint are saved as .ppt files. You can simply publish the .ppt file to your course web space and create a link to that file.
  • The file is easy to open. When users click the link to the presentation, the browser 1) prompts them to open or save the file or 2) opens the presentation in PowerPoint.

Disadvantages:

  • Some users may not have access to PowerPoint.
  • Published PowerPoint files are not secure. Users can download the original file, change the content, and use the information as their own.

The process:

1. Open the PowerPoint presentation (.ppt) file that you want to publish.

2. Make any changes to the slide content. When you are finished, select the menu and choose .

3. Ensure that the filename has no spaces in it. (For example, if you want to name your file history of writing you must to add underscores between the words when you save the file. The file name would be history_of_writing.)

4. Click Save. Check to see where the file will be saved so that you know where to find it again. Often the default save location is My Documents or My Desktop.

Saving the PowerPoint presentation as a Web page (.html) file

Advantages:

  • PowerPoint is not required to view the presentation. Users can open the presentation in any Web browser.
  • The Web page is more secure than a .ppt file.
  • Disadvantages:
  • Saving a PowerPoint presentation as a Web page creates many files (.htm, .xml, and image files) from a single presentation file. You must publish all of these files to your course space.
  • Users can only print one slide at a time from the original presentation.

The process:

1. Open the PowerPoint presentation that you want to save as a Web page.

2. Make any changes to the slide content. When you are finished, select the menu and choose .

3. Ensure that the filename has no spaces in it. (For example, if you want to name your file history of writing, you must add underscores between the words when you save the file. The file name would be history_of_writing.)

4. From the drop-down menu, select .

5. Click Publish.

6. Clear the checkbox next to Display speaker notes, if it is checked by default.

7. In the Publish as Web Page window, under Browser support, click the All browsers listed above radio button.

8. Click Publish. (This does not actually publish the file, but saves it in a ready-to-publish form).

Publishing the presentation as image files (.jpeg or .gif)

Advantages:

  • PowerPoint is not required to view the presentation.
  • It is more secure than a .ppt file because users cannot change the content of your slides.
  • You can use your PowerPoint slides as stand-alone images on your course Web page without using another graphic program.

Disadvantage:

  • Because you have transformed your slides into separate images, they function as stand-alone files rather than a self-contained presentation.

The process:

1. Open the PowerPoint presentation that you want to save.

2. Make any changes to the slide content. When you are finished, select the menu and choose .

3. Ensure that the filename has no spaces in it. (For example, if you want to name your file history of writing, you must to add underscores between the words when you save the file. The file name would be history_of_writing.)

4. Scroll down the drop-down menu, and choose either GIF format or JPEG format. (GIF format is most appropriate for the text and graphics included in many PowerPoint presentations. Consider using JPEG if your presentation includes a number of photographic images.)

5. Click Save. Check to see where the file will be saved so that you know where to find it again. Often the default save location is My Documents or My Desktop.

6. When asked “Do you want to export every slide in the presentation or only the current slide?” click the Every Slide button to turn all slides into image files or click Current Slide Only to save the specific slide you are viewing.

7. A report window displays and indicates where your image files are saved.

You can now publish your image files to an ITS Course Web Space.