User Guidelines for Storing and Sharing Institutional Information in Office 365 SharePoint and OneDrive
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OneDrive – Getting Started
Description: Introduction Microsoft OneDrive is one of the features offered as part of the Microsoft Office 365 Collaboration Suite. The service is available to faculty, staff and students. ITS is currently working with campus IT partners to finalize the design of the service. The current plan is to enable faculty and staff access to OneDrive as […]
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OneDrive – Viewing/Managing Group Membership
Description: OneDrive Group “owners” have the ability to manage group membership. By default, the user that created a group is its owner. The group owner has the option to assign other users as owners. How To View Group Membership Navigate to the OneDrive Group you wish to view. Near the top right of the window, click […]
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OneDrive – Deleting Groups
Description: OneDrive Group “owners” have the ability to delete a group.  By default, the user that created a group is its owner.  The group owner has the option to assign other users as owners. If you delete a group, the group and its associated data are NOT recoverable. How To Delete A Group Navigate to the […]
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Office 365 – Sensitive Data in Sharepoint and OneDrive
Description: Links to training and help documents: ITS Help Document – Office 365 Frequently Asked Questions ITS Help Document – OneDrive – Getting Started Microsoft OneDrive Support Site – https://support.office.com/en-us/onedrive Microsoft Training Video (2 minutes) – OneDrive for Business Quick Start The details of these services are being finalized. Documentation and best practices are in development […]
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OneDrive for Groups – Public Versus Private
Description: How To See If Your Group Is Public Or Private Navigate to the OneDrive Group you wish to verify.  In the line just below the name of the group, it will say wither Private Group or Public Group. Circled in red in the example below: How To Convert An Existing Group To Public Or Private […]
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OneDrive – Prohibited Characters for File and Folder Names
Description: The following characters are not permitted in the names of files or folders in OneDrive. ” # % * : < > ? / \ | Links to training and help documents: ITS Help Document – Office 365 Frequently Asked Questions ITS Help Document – OneDrive – Getting Started Microsoft OneDrive Support Site – https://support.office.com/en-us/onedrive […]
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OneDrive – How to Use the Recycle Bin to Restore Files From a Browser
Description: Recycle Bin Open the Recycle Bin to view/restore files or folders you have previously deleted. Select the Recycle Bin link (circled in red below): Here is the Recycle Bin view: Right Click on a file or folder.  You get the option to Delete, Restore or get Details. If you choose to Delete, you will be […]
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OneDrive – How to Use the Version History to View/Restore/Delete File Versions From a Web Browser
Description: Version History (Includes the ability to restore older versions) You can view and take actions on the version history of files.  (This feature is NOT available for folders) Right click the appropriate file and select the Version History option. Previous versions of the file are represented: Hover over and click the down arrow for any […]
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OneDrive – How to Copy a File or Folder From a Web Browser
Description: Copying a File or Folder Within OneDrive To copy a file or folder, right click the object and select Copy To.  A new view will be added in the right side of the browser window.  Use this view to navigate to the destination. Note: that you can copy within your Individual OneDrive space or to […]
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